Inventory Custodian Slip

How to fill this out

The ICS shall be used by the Supply and/or Property Division or Unit to record the issuance of semi-expendable property to the end user.

1. Entity Name — name of the agency or entity.
2. Fund Cluster — fund cluster name/code per the UACS.
3. ICS No. — control number assigned by the Property Custodian, in the format YYYY-MM-#### (year, month, serial number per year).
4. Quantity, Unit — number and unit of measurement of each item issued.
5. Unit Cost / Total Cost — acquisition cost per unit, and the total cost for the quantity issued.
6. Description — description of the item issued.
7. Inventory Item No. / Est. Useful Life — item's inventory reference number and its estimated useful life in years, for depreciation purposes.
8. Received from — signature over printed name, position/office, and date of the Property Custodian who issued the item/s.
9. Received by — signature over printed name, position/office, and date of the person who received the item/s.

Distribution of copies

Prepared by the Property Custodian in two copies:

• Original — Property/Supply Division or Unit file.
• Copy 2 — the end user's file.

When to use ICS

• Model No. 1 — semi-expendable items below Php 50,000.
• Model No. 2 — semi-expendable items at or above Php 50,000, before reclassification.
• Always issued to a single, named end user.

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