Property Acknowledgment Receipt

How to fill this out

The PAR shall be used by the Supply and/or Property Division or Unit to record the issue of property, plant, and equipment (PPE) to an end user. It is maintained by fund cluster and renewed every three years or whenever custodianship changes.

1. Entity Name — name of the agency or entity.
2. Fund Cluster — fund cluster name/code per the UACS.
3. PAR No. — control number assigned by the Supply and/or Property Custodian, in the format ####-##-#### (serial number per year, month, year).
4. Quantity, Unit — number of units issued and their unit of measurement.
5. Description — brief description or details of the property, including serial number if any.
6. Property Number — number assigned by the Supply/Property Division or Unit to the property issued.
7. Date Acquired — acquisition date of the property.
8. Amount — acquisition cost of the property.
9. Received by (End User) — signature over printed name, position/office, and date the recipient acknowledges receipt of the property.
10. Issued by (Property Custodian) — signature over printed name, position/office, and date the Supply/Property Custodian issued the property.

Distribution of copies

Prepared by the Property Custodian in two copies:

• Original — Supply/Property Division or Unit file.
• Copy 2 — the recipient or user of the property.

When to use PAR

• Issuing property, plant, and equipment (PPE) to an end user.
• Renewed every 3 years, or immediately when custodianship or the user of the property changes.
• Maintained by fund cluster.

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