Requisition & Issue Slip

How to fill this out

The RIS shall be used by the requisitioning division or office to request supplies, goods, equipment, or property carried in stock, and by the Supply and/or Property Division/Unit to issue the items requested.

1. Entity Name — name of the agency or entity.
2. Fund Cluster — fund cluster name/code per the UACS.
3. Division/Office — name of the requisitioning division or office.
4. Responsibility Center Code — cost/responsibility center code of the requisitioning division or office.
5. RIS No. — control number assigned by the Supply and/or Property Division/Unit, in the format ####-##-#### (serial number per year, month, year).
6. Stock No., Unit, Description, Quantity — stock number, unit of measurement, description, and quantity of the item being requisitioned.
7. Purpose — brief explanation of purpose pertaining to the stock being requisitioned.
8. Requested by / Approved by — signature, printed name, designation, and date of the requesting office head and the person authorized to approve the issue.
9. Stock Available? Yes/No — a Purchase Request shall be prepared by the requisitioning office for items not available on stock.
10. Issue Quantity / Remarks — number of item/s actually issued, and any additional information.
11. Issued by / Received by — signature, printed name, designation, and date of the Supply/Property Custodian who issued the item/s, and of the person who received them.

Distribution of copies

Prepared by the requisitioning division/office in three copies:

• Original — Accounting Division/Unit (attached to the RSMI).
• Copy 2 — Requisitioning Division/Office file.
• Copy 3 — Supply and/or Property Division or Unit file.

When to use RIS

• Requesting supplies, goods, equipment, or property already carried in stock.
• All items requested must be based on the Project Procurement Management Plan.
• Items not on stock require a separate Purchase Request instead.

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